User Accounts

Managing backend access to a GW Drupal website is the responsibility of the site owner.

GW Drupal has four levels of user permissions:

  1. Reviewer
  2. Editor 
  3. Content Owner
  4. Site Owner


Action Reviewer Editor Content Owner Site Owner
View pages and drafts        
Create and edit pages        
Edit menu settings        
Publish content        
Use the Webform content type        
Use the Advanced Page content type        
Manage additional site customization options        
Edit Global Content i.e. headers and footers        
Manage user accounts        

Accounts are authenticated using GW UserID, and Site Administrators can add or remove users as necessary. Organizational UserIDs are not supported. Accounts must be created with the UserID username of individual faculty, staff or students.

In addition to the three levels of account access, you can also restrict user account access to specific sections of the site using a featured called Workbench Access. Workbench Access is not enabled by default, but if you are interested in using it, a live demo and additional information can be provided at Office Hours.

Managing User Accounts

  1. Hover over People in the Drupal admin bar
  2. Click Add User
  3. In the Email Address field, type in the email address connected to the new user's GW UserID
  4. In the Username field, type or paste in the user's UserID
    • Entering anything other than the user's GW UserID will result in a failed login
  5. In the Password field, type in a password that meets the security requirements
    • This field is a formality. The password you enter will not be the user's password. The user will log in with their GW UserID password
  6. Leave the Status as Active for the user to be able to log in
    • A status of Blocked will prevent users from logging in
  7. Select the appropriate Role based on the level of access you want the user to have
    • It is only necessary to select one role
  8. Check the Notify user of new account checkbox to trigger an email notification when the account is created
  9. Leave the Picture as is
  10. Leave the LDAP options as is
  11. Leave the Locale Settings as is
  12. Click the Create New Account button

You should see a success confirmation if the account is successfully created. If you receive an error message, make the necessary updates and repeat Step 12.


Looking for the Login instructions?