Event

 

The Event content type is best utilized for information about an activity that takes place at a specific time and date. Examples include deadlines, departmental and program events, or partner organization events.

In both themes of GW Drupal, Events pages include a Body text field to provide the description of the activity and will display all of the logistics of your event (i.e. when & where) in the right sidebar of the page, as well as a call-to-action button link.

Alternatively, you can also set your event title to link off directly to an external URL when included in an event feed.

University Calendar

If your events are public and open to a broad audience, you may want to consider using the University Calendar rather than the Event page content type. Our team can provide guidance on which option would best suit your needs.

Creating an Event page

  1. Hover over My Workbench > Create Content
  2. Click on Event

A blank content entry page will load. Fill it in as necessary to create your Event page. Once all fields are completed as necessary, click the Save button to commit your changes.

Content Fields

  • Subtype: used to create subtype-specific event feeds
  • Title: the page title
    • Be careful not to use the same title for multiple content items. By default, Drupal uses the content title to create a unique URL for all content items (including Supporting Content items).
    • If multiple items share the same title, Drupal appends the default URL with "-x" where x is a sequential number (i.e. -0, -1, -2, etc...) to account for the duplication. This can be overridden but is often missed.
  • Body: use to enter the text content of your page
  • Event Start Date/End Date: enter the first date and time your event begins and ends
    • A starting date of March 1st and an ending date of March 5th indicates an event that runs nonstop for five days
    • Use the repeat function for additional recurrences of your event
      • i.e. March 1st from 10 a.m. - noon, March 2nd from 10 a.m. - noon, etc...
  • Site Placement: use to identify which content section the page belongs to so that it inherits the appropriate Global Content elements
    • Do not select Home unless this page should be featured on the homepage in some fashion
  • Subtitle: recommended for Article pages, but otherwise best left blank
  • Summary: hidden field next to the Body field label; recommended for Article and Event pages
  • Main Image: use to set a featured image for your page; required in order to use the Video Link options
    • Classic theme: 220 pixels wide by appropriate height
    • Editorial theme: minimum of 2000 pixels wide
  • Main Image Alternate Text: required if a Main Image is included; used to describe the visuals in your image and including any text on the image verbatim
    • This will be read aloud to visitors using a screen reader and displayed on devices that cannot load the image. Check out the Accessibility page for more tips on making your website content accessible.
  • Main Image Title: text entered here displays in a tooltip popup if a desktop user hovers their mouse over the image
  • Main Image Caption: displays a caption beneath the image on the published page
  • Repeat: use to set recurrences of your event
  • Time Text: free form text field to display instead of the specific start time
    • ex: You can indicate "Ongoing" instead of displaying a specific start time
  • Location fields: displays the physical address information for your event
  • Web URL: displays a linked website Title if desired
  • Meeting Phone number & Passcode: displays meeting dial-in information if necessary
  • Contact info fields: display contact information event attendees can reach out to if necessary
  • Call to Action: displays a button linked to a desired webpage or website
  • Sponsor: displays co-sponsor information beneath the Body text info with a small subhead
  • Restriction & Restriction Note: non functional, leave blank
  • Related Event: displays a bulleted list of links to other relevant Event pages within your website via Node ID reference
  • Related Links: displays a bulleted list of related webpage and website links
  • Related Content: displays a bulleted list of links to other pages within your website via Node ID reference
  • Onsite Related Downloads: displays a bulleted list of links to relevant documents available your website
  • Offsite Related Downloads: displays a bulleted list of links to relevant documents hosted on other websites
  • Video Link Title: backend field that website users do not see; use to identify what video is linked to in the Video URL field
  • Video Link URL: paste in the Vimeo or YouTube video embed link to display a video play button over your Main Image
  • Offsite Link: allows you to set a 3rd party website as the destination link if the article title is clicked on from an article feed or  article archive
  • Tagging: leave collapsed and as is, unless a taxonomy tagging plan for the website was developed
  • Panelizer: Site Admin accessible-only; defines the page template at the system level, leave as is
  • Menu Settings: always check the "Provide a menu link" checkbox
    • Delete the link text to maintain the breadcrumbs, but prevent a link from appearing in the navigation bar, dropdown or sidebar.
  • URL Path Settings: leave as is, unless you want or need to customize the page link
  • Scheduling Options: not recommended for use
  • Meta Tags: use to provide page-specific metadata for search engine optimization
  • Authoring Information: leave as is
  • Publishing Options:
    • Promoted to front page: currently non-functional
    • Sticky at top of lists: forces the page to be at the top of any taxonomy-based list(s) it has been tagged to
    • Moderation notes: can be used to describe any edits that were made to the page
    • Moderation state: the public vs non-public status of the page
      • Draft (default) is an un-published page only accessible to logged in Drupal users
      • Needs Review is a page with completed edits that needs to be reviewed by a Content Supervisor or Site Administrator
      • Published pushes the page live to website visitors and is only accessible to a Content Supervisor or Site Administrator

Sample Editorial Theme Event Page Sample Classic Theme Event Page